DATA PROTECTION / DATA PRIVACY SCOPE
DATA PROTECTION / DATA PRIVACY SCOPE
Data Protection
Comprehensive privacy policy for data collection and processing by run.events GmbH
Privacy Protection Commitment
This privacy policy clarifies the use, scope and purpose of the collection and use of personal data by the controller run.events GmbH, Mainzer Str. 186, 55411 Bingen am Rhein, Germany.
Contact Information
info@runevents.eu | +49 6721 94924740
We take your privacy very seriously and will treat your personal information confidentially and in accordance with the law.
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HANDLING OF PERSONAL DATA
Legal Basis
We collect, use and transfer your personal data only if there is a legal basis to do so. Such legal basis may be an agreement between us, our legitimate interest, a legal obligation, or your consent.
Data Protection
We disclose personal information only to the extent necessary for fulfillment of purposes listed in this Privacy Policy. Data processors are not authorized to use shared data for any other purpose.
What is Personal Information?
Personal information means all information that is used to identify your person, and which can be traced back to you.
International Data Transfers
We generally process your data in the European Union. However, some data may be transferred to third countries with appropriate safeguards ensuring your rights are not undermined.
CATEGORIES OF PERSONAL DATA
When you visit our website, we may process some data about your access and server log files. Our website also uses cookies. Please find more information about these below.
When you register to an event via the website, we process the data which you provide to us in the registration form. Please find more information about these below.
When you contact us or post any content (comments, contributions), we process the contents of your input and any data associated with your request.
ACCESS DATA / SERVER LOG FILES
We collect data about website access based on our legitimate interest, including improving the user-friendliness and security of the website. The following data is logged:
Data Logged
- User's last visit on website
- Time of access
- Used IP address
- Error-Logs (error messages, accessing IP address and, depending on the error, the website accessed)
Retention Period
Generally, log files are kept for 6 months
Data may be retained longer for security reasons to clarify cases of abuse until incidents are resolved.
We use most of the log data only for statistical evaluations for the purpose of operation, security, and optimization of the website. However, the log data is also processed if there is a reasonable suspicion of unlawful use.
REGISTRATION TO EVENTS
Required Registration Data
When you register to an event on our website, we ask for your basic personal data such as name and surname, country, email address, etc. This information will be used to identify you on site and will also be printed on your conference badge (commonly your name and name of the company you represent). As participation is possible only with a valid ticket, we will also ask for your billing data for the purpose of invoicing.
Important: Submitting the information requested in the registration form is a mandatory prerequisite for registering for the event. It is not possible to register for or participate in the event without providing the requested information.
Optional Profile Information
Once the user has been registered, the user can add additional optional information to the user's profile. For example, the user can add profile photo, biography, work information, field of industry, topics of interest, spoken languages, links to websites and social media profiles and other.
For the purpose of organizing the event, we may also ask for additional information such as your dietary requirement. We may also provide you with an option to introduce yourself and add information about your biography, fields of interest, how you got to know about the event, whether you have attended before, personal website and social media profiles, blog links etc – all of that on a voluntary basis (unless stated otherwise in the data collection form) and for networking purposes between event attendees.
Speakers
If you are a speaker at our event, we will ask for your profile pictures.
The data is processed for event-specific purposes only. The data will mostly be used for billing, statistics, distribution and marketing purposes. The run.events platform will be used as technical solutions for the ticket sale and other attendee/sponsor management features. run.events GmbH may process your data as a processor.
PARTICIPATION IN EVENTS
When you participate in our events as partner, sponsor or just attendee, we may process additional information about you. Personal data shall be stored in accordance with the need for their use and the time limits provided by law.
Session Data Collection
During the event, our systems will collect information about the session evaluations (for example, attendees can scan a QR code when entering a session room and then evaluate that session; session attendance, participation in gamification (via mobile apps, surveys, etc) – but none of that will be collected without the specific consent by the data subject on-site.
Sponsor Data Collection
During the event, our sponsors and partners may collect your information if you give them your consent. You can present your conference badge to them for scanning. Please note that the QR scan will provide to the sponsors and partners all the data that you have provided when registering to the event and/or on your user profile.
Photo, Video and Audio Recordings
Photo, video and audio recordings will be made at the event. The photo, video and audio materials are in the sole ownership of the Organizer. We process them on the basis of a legitimate interest (event management, customer management, security). The recording may be used also for promotional purposes.
REQUESTS, COMMENTS AND CONTRIBUTIONS
If you contact us, your contact details and contents of the request will be stored so that they can be used to process and answer your request. This data will be processed based on your consent or our legitimate interest (customer communication, customer management, protection of our rights). Without your consent, this data will not be disclosed to third parties.
Data Retention
As the data is collected based on your consent, we will process the data as long as your consent is valid. We will also periodically review the data and delete any data that is obsolete and no longer necessary.
YOUR RIGHTS
Right to Information
Access information about your personal data processing
Right to Correction
Correct inaccurate personal data
Right to Deletion
Request deletion of your personal data
Right to Object
Object to processing based on legitimate interest
Data Portability
Receive your data in a structured format
Withdraw Consent
Withdraw your consent at any time
Contact for Data Requests
For any data protection requests or questions, please contact us at:
info@runevents.euWe will respond to your request within one month.
Policy Information
This Privacy Policy was last updated on 1 August 2025.
We encourage you to review this policy periodically for any changes.