Terms & Conditions
Terms & Conditions
Terms & Conditions
Legal framework for the inControl Summit organized by run.events GmbH
Binding Agreement
With a binding booking for an event organized by run.events GmbH, I accept the General Terms & Conditions of run.events GmbH.
Company Details
Mainzer Str. 186, 55411 Bingen am Rhein, Germany
The booking by sponsors/partners and/or event attendees (hereinafter jointly: customers) is binding. These General Terms & Conditions are valid for the booking of the Organizer's event.
SPONSORS AND PARTNERS
1.1 BOOKING, PAYMENT, AND DEFAULT OF PAYMENT
1.1.1 The contract between the Organizer and the sponsor/partner begins with the signature of the sponsorship/partnership commitment form or an equivalent agreement by both contracting parties. The sponsorship/partnership commitment form or agreement to which these General Terms & Conditions are attached, regulates the respective services and compensatory payments. The sponsorship/partnership commitment form or agreement shall be deemed to be special conditions with respect to these General Terms & Conditions.
1.1.2 The agreed sponsorship/partnership fee payable to the Organizer (hereinafter: the Fee) will be invoiced upon the signature of the contract by both contracting parties. Invoices are due for payment within 30 days from their date of issue, if not stated otherwise. The sponsor/partner is not permitted to participate in the event if full payment of the Fee has not been received by the Organizer. In case of a default of payment, the Organizer reserves the right to prohibit the sponsor’s/partner’s access to the event and the related services, to cancel the contract, and/or release the contracted elements and/or designate the exhibit space to other sponsors/partners.
1.1.3 Only registered participants of the sponsor/partner will receive their personal conference pass (giving access to the event and the related services, including the conference check-in at the venue). It is a prerequisite for the handing-over of the conference badge at the venue, that the Fee is received by the Organizer to the designated bank account.
1.2 LIABILITY AND CANCELLATION
Basic Cancellation Rules
Cancellation by the sponsor/partner must be sent to info@runevents.eu.
The sponsor/partner shall have the right to terminate the contract free of charge during a period of five days after the signature of the contract by both contracting parties.
1.2.3 Contract Cancellation Fees
In the case of contract cancellation by the sponsor/partner later than during the period stipulated in Clause 1.2.2, the following cancellation fees will apply:
50% of the Fee will be refunded to the sponsor/partner. The remaining 50% of the Fee will be retained by the Organizer and it is non-refundable. If the Fee has not yet been paid, the sponsor/partner undertakes to pay 50% of the Fee within 10 days of the cancellation of the contract.
25% of the Fee will be refunded to the sponsor/partner. The remaining 75% Fee will be retained by the Organizer and it is non-refundable. If the Fee has not yet been paid, the sponsor/partner undertakes to pay 75% of the Fee within 10 days of the cancellation of the contract.
The sponsor/partner will be charged 100% of the Fee by the Organizer and it is non-refundable. If the Fee has not yet been paid, the sponsor/partner undertakes to pay the Fee within 10 days of the cancellation of the contract.
Replacement Sponsor Policy
In the case that the cancelling sponsor/partner provides a new sponsor/partner as replacement for the cancelled contract, and in the case that a contract with the same or a higher sponsorship/partnership amount has been signed by the Organizer and the replacing sponsor/partner, a cancellation fee of 20% of the Fee will apply.
Organizations or persons that have already been offered a sponsorship/partnership by the Organizer prior to the contract cancellation are not eligible to act as a replacing sponsor/partner.
COVID-19 Travel Ban Provisions
In the case of a travel ban due to Covid-19 regulations that prohibits the cancelling sponsor/partner's staff members to travel to the location of the event despite a valid Covid-19 vaccination status in their country, the cancelling sponsor/partner can transfer the amount of their booking to a future event (in respect of an Organizer event), being held within 2 years from the date of cancellation.
1.2.4 Cancellation of the Event
1.2.4.1 Organizational Reasons
The Organizer reserves the right to revoke the booking unilaterally and to cancel the event because of organizational reasons. In this case, sponsors/partners can transfer their booking to a future event or claim a refund for the cancelled contract.
1.2.4.2 Force Majeure
The Organizer reserves the right to cancel the event because of force majeure and/or if he considers that the event poses a high risk for the conference's attendees. This includes: pandemics and epidemics, armed conflict, civil unrest, terrorist threats, natural disasters, political constraints, significant influence on transport.
1.2.5 Change of Event Date and/or Location
The Organizer reserves the right to change the event's date and/or location because of organizational reasons. In such a case, all sponsorships/partnerships are transferred to the substitute event.
Sponsors/partners are entitled, within 14 days from the announcement of changes, to transfer their booking to another future event or cancel their booking (50% cancellation fee applies).
Additional Provisions
The Organizer reserves the right to change the content or schedule of the event, or to replace individual speakers in the form of comparable alternatives.
The Organizer bears no responsibility for changes needed to the event because of force majeure. The Organizer reserves the right to replace an in-person event by a digital or hybrid event if he considers that an in-person event poses a high risk for the conference's attendees.
General Liability Limitations: Each partner/sponsor and their staff will solely be liable for any technical malfunctions when they try to connect their devices to any power outlets at the event venue.
1.3 MARKETING MATERIAL
If the sponsor/partner wishes to provide marketing material to go into attendees' bags, the sponsor/partner must send the materials in a timely manner to the address provided by the Organizer. The Organizer will notify the deadline for sending any materials to the sponsor/partner. If material does not arrive in time or to the provided address, the Organizer cannot guarantee that your material will be included in the attendee's bags. The Organizer is not liable for possible damages caused by untimely or delayed delivery.
1.4 OFFICIAL WAY OF COMMUNICATION
All major communications regarding the contract between the Organizer and the sponsor/partner will be conducted via email.
The Organizer will use the email address(es) provided by the sponsor/partner for all official information
Emails must be received and read within seven days
Spam filters must be adjusted to receive Organizer emails
CONFERENCE DELEGATES
2.1 BOOKING, PAYMENT, AND DEFAULT OF PAYMENT
Ticket Purchase Agreement
The contract/booking between the Organizer and conference delegates begins with the completion of the ticket order by the customer. In this General Terms & Conditions conference delegate means any entity or individual who has bought ticket(s) to the Organizer's event.
Delegates are allowed to book conference tickets only for themselves, for colleagues and/or other persons that are directly connected to the business of the delegate. Conference delegates or any attendees are not allowed to sell their conference ticket(s) to third parties.
Payment & Access Requirements
The conference ticket fee is due for payment once the customer receives the invoice. Conference delegates are not permitted to access the event and the related services if full payment has not been received by the Organizer.
All registered conference delegates will receive their personal conference pass (giving access to the event and the related services, including the conference check-in at the venue). It is a prerequisite for the handing-over of the conference badge at the venue, that the ticket fee is received by the Organizer to the designated bank account.
2.2 WITHDRAWAL, LIABILITY AND CANCELLATION
Consumer Withdrawal Rights
Any delegate who is a consumer shall be entitled to revoke the offer in accordance with the cancellation and return policy as separately made available to the delegate on our website during the ordering process.
2.2.2 Ticket Cancellation and Refund Policy
In the case of ticket cancellation, the following refund policy will apply:
The allocation of a substitute for the paid ticket is possible at the discretion of the Organizer.
Force Majeure Event Policy
In case of a major scale force majeure event (such as global pandemics), tickets can be cancelled up to 30 days before the event in exchange for a voucher for an equivalent ticket, valid for a future event of the Organizer. Ticket vouchers will be valid for 2 years from the date of issue.
2.2.3 Cancellation of the Event
2.2.3.1 Organizational Reasons
The Organizer reserves the right to revoke the booking unilaterally and to cancel the event because of organizational reasons. In such a case, the paid amount for conference tickets will be refunded to the delegate.
2.2.3.2 Force Majeure
The Organizer reserves the right to cancel the event because of force majeure and/or if he considers that the event poses a high risk for the conference's attendees. In this case, all purchased tickets will be cancelled in exchange for a voucher for an equivalent ticket for a future event of the Organizer.
2.2.4 Change of Date and/or Location
2.2.4.1 Organizational Reasons
The Organizer reserves the right to change the date and/or location of the event because of organizational reasons. Delegates are entitled to cancel their tickets within 14 days and receive a 100% refund.
2.2.4.2 Force Majeure
In case of force majeure changes, all purchased tickets are transferred to the substitute event, and delegates are entitled to cancel within 14 days in exchange for a voucher for a future event.
Additional Provisions
The Organizer reserves the right to change the content or schedule of the event, or to replace individual speakers in the form of comparable alternatives.
The Organizer bears no responsibility for changes needed to the event because of force majeure. The Organizer reserves the right to replace an in-person event by a digital or hybrid event.
General Liability Limitations: Each attendee will solely be liable for any technical malfunctions when they try to connect their devices to any power outlets at the event venue. The Organizer is not liable for the session content presented by the selected speakers.
2.3 OFFICIAL WAY OF COMMUNICATION
All major communications regarding purchased conference tickets will be conducted via email. The Organizer will use the email address(es) provided during the ticket ordering process and/or the ticket allocation(s). Delegates and conference attendees who are allocated a conference ticket are obliged to ensure that emails sent by the Organizer to the provided email address(es) will be read within seven days. Spam filter and other security settings have to be adjusted accordingly by the ticket purchaser. Any claim resulting from unread emails will be disregarded.
PRIVACY, COPYRIGHT AND TRANSFER BAN
Data Protection
All personal data is processed in accordance with applicable laws. We ensure confidential treatment and do not pass data to unauthorized third parties unless legally obligated or with explicit consent.
Copyright
The Organizer reserves all copyright and intellectual property rights relating to the event name, event magazine, event program, and all other event documentation.
CODE OF CONDUCT
Our Commitment to Inclusivity
The goal of the Organizer's event is to bring community together, to empower technology and business staff to achieve more in the collaboration arena. The Organizer seeks to create a respectful, friendly, and inclusive experience for all participants.
Zero Tolerance
No harassment or disrespectful behavior in any form
Global Standards
Compliance with EU and local anti-discrimination laws
Safe Space
Promoting tolerance and respectful collaboration
Our Promise: The entire experience at the venue must reflect core standards which promote tolerance, respectful behavior and collaboration. We do not tolerate any behavior that is degrading to any gender, race, sexual orientation or disability.